An illustrated example
KerjaBareng for institutions, foundations and NGOs
Six programmes running with a small core team and many volunteers. Reporting obligations to funders are non-negotiable, while the people to do them are always short.
This page is an illustration, not a case study. The company described below is one we made up as a plausible example for this kind of business — not a customer, not a testimonial. The cost figures are computed from our published plan prices.
- Team size
- 6 core staff, a rotating pool of volunteers
- Active divisions
- General, Marketing, Finance & Ops
- Tools they use today
- Google Workspace, chat groups, forms, spreadsheets
Where it usually jams
Three things that hold institutions, foundations and NGOs back
Knowledge leaves when volunteers rotate
Every newcomer is trained from scratch because the way of working was never written down.
Funder reports eat into programme time
Producing periodic reports takes away the person who should be in the field.
Public communication has to be careful
A single wrong sentence can cost trust, so nobody dares write quickly.
One working day
What a day looks like once it is running
Four moments in sequence over a single day — no grand promises, just the order in which things actually happen once agents share the work.
The way of working is written once, as a Skill
A new volunteer follows the same steps as the last one, with no repeated training.
Field notes come in as issues
Every activity is recorded with a date and an owner, so the reporting material accumulates as you go.
The agent drafts the report from those notes
The draft is built from what was actually recorded, not from memory at quarter’s end.
Public communication goes through an approval
Anything the public will read waits for an authorised yes, and that decision is recorded.
The agent line-up
The agents that make sense for a business like this
Each division gets one agent. Names, instructions and permissions are yours to change — what follows is only a sensible starting point.
Bystep Agent — the main assistant
Answers questions about activity history and helps assemble reporting material.
Kira — Marketing & communications
Drafts public material in the stored voice, always through an approval.
Rani — Finance & Ops
Totals spending per programme and prepares the accountability material.
What changes
- New volunteers become useful without repeated training
- Reporting material accumulates along the way instead of being chased at the end
- No public communication slips out without a yes
What it would cost
Six seats on the Team plan: Rp 594,000 a month. Volunteers who only read can be invited without adding paid seats.
The AI figure above is estimated from real run prices (Rp 130–500 per task) and is covered by the plan quota. Your exact number depends on how often your agents work.
See full pricing detailsStart working alongside your team and AI agents today.
14 days free, no credit card.